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Extension Assistant - All Program Areas
Major Job Responsibilities

Program Support

  • Coordinate and organize schedules of new and continuing programs.
  • Promote and implement programs as directed by agents.
  • Order/purchase educational supplies as needed for programs.
  • Help with set up, take down, and clean up.
  • Assist with the development of educational and promotional materials for agents, i.e. PowerPoint, newsletters, handouts, flyers, brochures and teaching tools.
  • Copy and assemble materials.
  • Assist with organizational details and preparation for meetings or workshops.
  • Maintain extension program websites and social media accounts.
  • Maintain mailing and email lists for program groups.
  • Keep statistics and maintain volunteer hours list submissions.
  • Attend to special client requests.
  • Promote County Cooperative Extension programs.

Competencies/Skills: Ability to plan and organize activities and events. Able to work without close supervision. Able to travel to sites outside of the office. Good time management skills. Computer skills to complete jobs efficiently and accurately. Commitment to program excellence. Be able to operate a pickup truck, farm tractor and related implements. Be able to work safely and effectively around livestock and farm equipment. Be able to lift 50 pounds.

Teaching

  • Lead school clubs, school enrichment, afterschool clubs, afterschool programs, day camps and project days/workshops as directed by agent.
  • Implement lesson plans and educational presentations with direction from agents. 
  • Actively assist or present established curricula under the supervision of the agents or specialists or present established curricula for which they have been trained by agents or specialists.
  • Assist with hands-on trainings, field days, fairs, demonstrations and programming. 

Competencies/Skills: Be courteous and responsible to the public, clients, and co-workers. Good organizational skills. Able to keep track of multiple tasks simultaneously. Dependable, conscientious, and adhere to appointments in a timely manner. Demonstrated written and oral communication and process skills. Exhibits the ability to use PowerPoint and other visual aids to enhance presentations. Exhibits the ability to relate to clients and demonstrates the ability to effectively communicate with clientele. Effective classroom management skills. Ability to work without close supervision. Communicates effectively with adults and youth.

Recruitment and Marketing

  • Assist in the recruitment of volunteers for support at activities and programs.
  • Assist with CES exhibits and displays.
  • Interact and promote Extension with general public.
  • Utilize new technologies in order to reach new audiences (i.e., setting up websites, setting up blogs, organizing radio spots, etc.).
  • Be knowledgeable of the philosophy, goals and objectives of the Cooperative Extension Service.

Competencies/Skills: Creativity. Ability to recruit volunteers in various roles. Presents positive role model for CES programs. Courteous and responsive to the public and program volunteers. Good organizational skills. Broad understanding of information available in the Extension Office and community resources.

Record Keeping

  • Prepare monthly Extension reports as needed. 
  • Maintain a record of program lessons, contacts, and other information. 
  • Keep records up-to-date including electronic databases like 4-H online.
  • Assist with processing volunteer applications according to client protection guidelines.
  • Maintain and update distribution lists. 
  • On time reporting of personal paperwork (hours, program reports, leave sheets and monthly reports). 
  • Maintain budget and related information for other groups as directed by agents. 

Competencies/Skills: Dependable. Attention to detail and good organizational skills. Skills for completing/maintaining computer and hard copy records as needed. Confidentiality.

Professionalism

  • Attend in-service trainings as needed.
  • Participate in UK/CES support staff professional organization as directed by agents.
  • Assist with general office duties as needed. 
  • Maintain a clean and organized work area.
  • Dress appropriately for work according to the guidelines established in the “A Guide to Attire for Extension Employees” document.
  • Exhibit an enthusiastic and positive attitude toward job responsibilities and clientele.
  • Reliable and honor commitments to the job.
  • Keep non-work related activities to a minimum.
  • Punctual in reporting to work and maintaining regular work hours.
  • Completed assignments are professional in appearance.
  • Maintains a positive, open working relationship with all Extension Office staff. Establish a positive rapport with clients including, but not limited to, teachers, community partners, and volunteers.

Competencies/Skills: Dependable and conscientious. Ability to complete tasks in a timely manner. Attention to detail. Confidentiality. Organizational skills for completing/ maintaining computer and hard copy records as needed. Willingness and ability to learn new skills as needed.

Professional Standards, Customer Service and Organizational Improvement

  • Consistently live out the commitment to the College of Agriculture, Food and Environment tenets of excellence, competence, respect, flexibility, communication, and learning.
  • Model and promote excellent customer service to all internal and external constituents.
  • Expand professional knowledge through training, classes, and seminars. 
  • Other duties as assigned.

Competencies/Skills: Leadership management skills.